S'n'S Responsibilities

As the cast and crew of PRODUCTION, we will be working together to produce and perform this show. In order to achieve this goal, communication between all members of the staff and cast is essential.

We are trusting that everyone involved in this production will read this entire document. When we share this knowledge, we will be able to communicate more effectively and therefore work together as a unified production.

In addition to the descriptions to follow, all members of the production:

· Should understand that the production should not take precedent over academic obligations

· Must participate in Load-In and Strike until dismissed by the Technical Director or Production Liaison

o In special cases, the Technical Director or Production Liaison may schedule departmental Load-In and Strike separately.

· Must attend Board Preview unless excused by the Department Head

· May attend production meetings, and all staff positions listed below must attend unless excused by the Production Liaison

The S’n’S Board of Directors is also committed to this production, and all board members will attend at least two rehearsals during the weeks prior to Board Preview. Additionally, the Board of Directors and the Production Liaison are always available to discuss any part of the production with anyone involved in the production.

PRODUCTION will open on XXDAY, MONTH # and run until XXDAY, MONTH #. Production week will lead up to this weekend and the cast and crew can expect to be at long rehearsals during that entire week. Load-In will take place one or two weeks prior, and Strike will immediately follow the last show.

Director

The Director communicates his/her overall artistic vision and works with the production staff and cast to make the vision reality. This may involve, but is not limited to:

· Making the final call on all creative aspects of the show, except when limited by safety and budgeting concerns

· Collaborating with the Technical Director to assemble the tech staff

· Directing all rehearsals

o The above duties may be delegated to other members of the directing staff (Assistant Director, Musical Director) as deemed appropriate by the Director.

Production Liaison (PL)

The Production Liaison is the representative of the Board of Directors, as well as an administrative hub of communication for the production. This may involve but is not limited to:

· Attending all board meetings during the production and run of the show and keeping the Board of Directors informed about the show

· Answering any questions about the show, or referring the question to the proper staff member

· Managing the finances of the show. This includes acquiring purchase orders, and collecting and processing all receipts for reimbursement in a timely fashion (see Student Activities Handbook for official procedure).

· Scheduling and running Board Preview

· Managing the cast and crew at Load-In and Strike, along with the Technical Director

· Taking care of all show admission details, including, but not limited to, choosing the type of tickets, selling of tickets, and being responsible for the cash box

· Acquiring house managers for the performances

· Scheduling and running all production meetings

o For some shows, the position of Production Manager (PM) may be created to ease the workload of the Production Liaison. The PL and PM may share the above duties, except for those duties specifically delegated to the PL as the Board’s elected representative (i.e. making board meeting reports).

Technical Director (TD)

The Technical Director oversees all technical aspects of the show. This may involve, but is not limited to:

· Facilitating communication between all members of the tech crew

· Overseeing all budgeting, ordering, and receiving of materials for all departments

· Collaborating with the Director on selection of a tech staff

· Assisting and advising the Director on all technical aspects of the show

· Assisting any member of the staff with the assembling of their crews, if necessary

· Collaborating with the Executive Board Member to reserve rooms when necessary

· Managing the cast and crew at Load-In and Strike, along with the Production Liaison

· Keeping the Assistant Technical Director (ATD) informed and up to date

· Delegating duties to the ATD at his/her discretion

Assistant Technical Director (ATD)

The Assistant Technical Director assists and advises the technical director. This may involve, but is not limited to:

· Performing the duties delegated by the TD

· Filling in for the TD should he/she be unable to perform his/her duties

· Being prepared to step into the role of Technical Director, if necessary

Stage Manager (SM)

The Stage Manager makes sure that rehearsals and the show run smoothly. This may involve, but is not limited to:

· Scheduling and attending all rehearsals and ensuring that space is available

· Excusing individuals from rehearsals at his/her discretion

· Managing all rehearsals, as well as all cast-related activity

· Posting a report for every rehearsal to the production b-board which includes an attendance list, scenes worked, and the time/place for the next rehearsal

· Compiling a cue list with Lighting, Sound, and Set Designers as well as a props list with the Props Master/Mistress

· Assuming responsibility for all rehearsal and show props

· Organizing and informing the TD about times for rehearsals, tech work, and cue-to-cue rehearsals during tech week

· Assembling a run crew

· Making sure that all cues and changes happen when they are supposed to happen during performances

· Calling all cues during the show

· Directing the Assistant Stage Managers during the show

· Sweeping the stage

· Delegating duties to the Assistant Stage Manager(s) at his/her discretion

Assistant Stage Manager

The Assistant Stage Manager assists and advises the Stage Manager. This may involve, but is not limited to:

· Performing the duties delegated by the SM

· Managing the backstage area during performances

· Attending rehearsals as instructed by SM

Actor

The Actor serves as a member of the cast and performs the role in which he/she is cast by the Director. This may involve, but is not limited to:

· Learning lines and blocking in a timely manner as determined by the Director

· Attending all rehearsals to which he/she is called unless excused by the Stage Manager

· Completing tech hours assigned by TD before Tech Week

· Arriving promptly at call for all shows

Set Designer

The Set Designer designs the set in a timely and appropriate fashion (deadlines may be set by the Director and TD). This may involve, but is not limited to:

· Providing a scaled ground plan for each scene change in the show, as well as other renderings (sketches/models) as necessary

· Being aware of space and feasibility constraints

· Choosing colors for the set unless he/she delegates this responsibility to another member of the production staff (usually the Paint Charge or Scenic Designer)

· Attending build and rehearsal as necessary

· Keeping in contact with other members of the production

· Presenting the set design to the cast early in the rehearsal process

Master Carpenter (MC)

The Master Carpenter acts as chief of the build crew, and ensures that the set is built in a timely and safe manner. This may involve, but is not limited to:

· Evaluating the feasibility of the set design.

· Determining what materials are necessary to build the set, and managing all budgeting, ordering, and receiving of said materials

· Assembling a Build Crew

· Scheduling and running build.

· Determining, along with the Paint Charge, the order in which set pieces should be constructed and painted

· Organizing the build aspect of load-in and strike.

Paint Charge

The Paint Charge acts as the chief of the paint crew, and ensures that the set is painted in a timely and safe manner. This may involve, but is not limited to:

· Evaluating the feasibility of the set design, with regard to paint

· Implementing the paint scheme that the Set Designer (or other designated staff member) has designed

o In cases where technically-complicated painting effects are required for a show, a Scenic Artist may be appointed to share the duties of the paint charge. The Scenic Artist generally assumes responsibility for detail work or difficult areas of the set.

· Determining what materials are necessary to paint the set, and managing all budgeting, ordering, and receiving of said materials

· Determining, along with the Master Carpenter, the order in which set pieces should be constructed and painted

· Assembling a Paint Crew

Props Master/Mistress

The Props Master/Mistress handles the acquisition and return of all props for rehearsal and the show. This may involve, but is not limited to:

· Working with the Stage Manager to determine what props are necessary for the show, and managing all budgeting, ordering, and receiving of these materials

· Giving rehearsal props directly to the stage manager.

Lighting Designer (LD)

The Lighting Designer oversees all aspects of the show pertaining to lighting. This may involve, but is not limited to:

· Conceptualizing and designing the lighting plot for a show

· Managing all budgeting, ordering, receiving, and returning/storing of materials for lighting in conjunction with the Master Electrician

· Creating a schedule (list of instruments and focus)

· Writing cues and special effects

· Appointing a Board Operator (AME is default)

· Attending rehearsals as necessary

Master Electrician (ME)

The Master Electrician acts as chief of the lighting crew, and installs all lights and cable necessary for the show as specified by the Lighting Designer in his/her lighting plot. Additionally, the ME’s role may involve, but is not limited to:

· Notifying the LD of what additional materials and equipment are necessary to light the set

· Managing all budgeting, ordering, receiving, and returning/storing of materials for lighting in conjunction with the Lighting Designer

· Effectively communicating a cable plot

· Assembling a Lighting Crew

· Keeping the Assistant Master Electrician (AME) informed and up to date

· Delegating duties to the AME at his or her discretion

Assistant Master Electrician (AME)

The Assistant Master Electrician assists and advises the Master Electrician. This may involve, but is not limited to:

· Performing the duties delegated by the ME

· Filling in for the ME should he/she be unable to perform his/her duties

· Being prepared to step into the role of Master Electrician, if necessary

· Acting as the Board Operator, if necessary

· Praising the Master Electrician often and loudly

Sound Designer

The Sound Designer acts as the chief of the sound crew, and oversees all aspects of the show pertaining to sound. This may involve, but is not limited to:

· Determining sound effects and music for a show

· Determining what materials are necessary to provide sound for the show, and managing all budgeting, ordering, receiving, and returning/storing of these materials

· Obtaining any recorded music required for the performance

· Supervising or performing run-time operations (the sound board, etc)

Costume Designer

The Costume Designer acts as chief of the costume crew, and oversees all aspects of the production pertaining to costuming. This may involve, but is not limited to:

· Conceptualizing and designing the costumes for a show

· Determining what materials are necessary to costume the show, and managing all budgeting, ordering, receiving, and returning/storing of these materials

· Working out the logistics of costume changes

· Assembling a costume crew, if necessary

· Attending rehearsals as necessary

Publicity

The Publicity ensures that the show is publicized. This may involve, but is not limited to:

· Designing a logo for the show

· Planning a publicity campaign (teasers, fliers, posters, table toppers, slides for McConomy, large-format poster for Doherty Hall, fence-painting, chalking, radio/TV spots, newspaper ads) in line with Scotch’n’Soda Theatre publicity standards (as set by the PR Coordinator) and University guidelines

· Determining what materials are necessary to publicize the show, and managing all budgeting, ordering, receiving, and returning/storing of these materials

· Designing a T-shirt to advertise/commemorate the show

· Managing the ordering, receiving, and delivery of T-shirts

· Ensuring that all publicity gets out, hung up, and distributed in a timely fashion

· Designing and producing enough programs for the show